Board Documents Management Made Easy

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Managing board documents is difficult, particularly when the documents are shared and distributed across different platforms and devices. If board members have access to a digital board management platform, they can review materials on any device in real time. They can collaborate on the document in committees and workrooms adding notes, share information with other members, and keep track of the progress of projects, all while making sure that the most current version of the document is used at meetings. This assists boards in making more informed decisions and keeps members engaged between meetings.

Additionally, board portals allow meeting organizers to share secure links to agendas and meeting materials directors prior to a meeting. This eliminates the need to print or email long, out-of-date documents that can be difficult to locate in an inbox. During the meeting, board members can view and access information related to an agenda item on their desktop tablet, mobile phone.

These documents can also be saved in one location which is simple to navigate, and are easily accessible between meetings. The board can also utilize the built-in annotation tool to add notes to their books of documents. These will remain updated across all their electronic devices, and have the option to hide any personal notes or annotations. Administrators can also remotely wipe data from a member’s device if it gets stolen or lost. This safeguards sensitive information.

Board documents management is an important aspect of any board of directors’ job description, and it’s never been more vital in the current cybersecurity landscape. With the right tools it’s much easier than ever before for directors on boards to keep their directors engaged and ensure that all their vital information is secure.