How to Get the Most Out of an Online Board Meeting
An online board meeting is a type of video meeting that is attended by remote participants. The purpose of an online meeting is to make it more accessible for people who can’t attend in person due to the demands of work, health concerns or time restrictions.
Having the option to participate remotely has a number of benefits, including saving money on travel costs and reducing time lost due to scheduling conflicts. However, there are key differences between an in-person and a virtual meeting that can affect the efficiency of the discussion.
If you’re not in the same room as other participants, it may be difficult to comprehend the body language and facial expressions. This can reduce engagement in online meetings, particularly in the case where board members are unfamiliar with the technology or are having difficulty using it.
One option is to incorporate the same feature as a whiteboard in the boardroom application to encourage participants to work together and contribute. Recording the meeting is an additional method to allow those board members who are unable to attend the meeting to review the minutes later. Recordings can also be helpful to be shared with new board members.
To ensure that everyone is able to hear and see clearly during a virtual meeting, it’s vital to conduct a tech run-through prior to the meeting’s start. You can avoid issues during the meeting by examining things such as computer software updates or camera settings, as well as microphone settings. The idea of asking everyone to silence their own voices when they aren’t speaking can help in reducing background noises and distractions.